There are four (4) status codes available for use with vendors currently: active, inactive, hold, and disabled. The following chart explains how these codes are used:

 

When modifying a status code, users will receive warnings in some cases. When saving a vendor with a status of "disabled," the task list will display an error if the vendor has open purchase orders and a warning if the vendor has open A/P invoices. Saving with the "hold" status will provide a warning in both these cases instead.

The statuses "active" and "inactive" can be automatically updated by month-end processing (a parameter, named "inactivity months" determines how this works).

Reporting Tip

Status codes are maintained in the SQL Database under the table [dbo].[Vendors] as numeric codes. The column name is "Status." These codes are listed in parentheses next to each status type in the table.