Address Fields

The format of the Address fields is determined by your application parameters and your system's region and language settings. The Address fields are different if you are located in the United States, Canada, Australia, or the United Kingdom. The application uses the same address control in a wide range of transactions and forms; however, each area may use the address differently. Branches, accounts, contacts, jobs, and vendors all have associated address data.

Name

This is the name of the person associated with the address and is typically the first (top) line when an address is printed or displayed. This part of the address can be up to 50-characters long.

In some cases, the Name field performs additional functions that might not be obvious. For example, when you are adding a new account, the Name becomes the default for the Sort Name field and the name of the primary contact for the account. You can modify this entry in a context form so it is different from the default address "Name;" however, any changes you make to the Name field entry or to the name associated with contact zero, automatically update to keep both fields the same.

Company

This is the company name associated with the address (if any). If supplied, the company prints/displays below the Name entry and above the Address 1 and 2 lines. This part of the address can be up to 30-characters long.

Address Line 1 and Address Line 2

These are the local/street address lines for business. Both are optional. Usually, when the application displays the address or prints it on a document, these address lines only show when they are filled from the account or branch settings. This is done to avoid unnecessary blank spacing between address lines. These lines can be up to 30-characters long.

City

This field is reserved for the "city" (city, town, village, etc.) part of the address and can be up to 30-characters long.

State or Province (Code)

This field length varies based on your regional setting in Parameters (United States, UK, Australia, or Canada). When shown, it is a postal abbreviation used for the state, province, or territory where the address is located. Depending upon your settings, entering a zip/postal code (in the Zip or Postal Code field) can result in this field automatically updating to match the database settings. Listings of state and province codes also include territories. This part of the address can be up to two- or three-characters long. In some cases, the printed address will only show the state/province if the City field is also complete.

Upon request, Support can enable a parameter to include country codes in addition to the state / province codes.

States, provinces, and country codes are grouped together. If your company is located in Canada, this list field displays the province codes first, followed by state codes, and then country codes (if enabled). In the United States, this list displays the state codes first, followed by Canadian provinces, and then country codes (if enabled). If your company is located in the United Kingdom (UK), this field does not display, nor is it typically printed. There is no "UK" parameter setting. If you are located in the United Kingdom, the software uses the region and language settings of your computer as well as the database region (in certain cases).

Zip / Postal Code (or Postcode)

In certain cases, changes you make to a postal (Zip) code can trigger other changes, such as setting the sales tax location. This part of the address can be up to 10-characters long. In the United States, the zip code is numeric and is listed to the right of the city and state code. The Postal Code in Canada is alphanumeric and also displays to the right of the province code. In the United Kingdom, the postcode is printed as a separate line (the last or bottom line of the address). In Australia, the postcode is four-digits long and displays to the right, after the name of the city/suburb/town, and the state or territory code.

Delivery Point

The United States Postal Service (USPS) assigns delivery points in addition to the zip + 4 codes to differentiate delivery points at the same address (as when there are 4 offices in the same building or multiple apartments in the same house, for example). Delivery points are not typically printed (except for Canadian regions in certain cases) but are included when POSTNET barcoded mailing labels are printed. Usually, this is a single digit added to the end of the ZIP code, ZIP+4 code, or a combination of both codes when printing a barcode. Typically, the application adds a check digit after the delivery point (if included). This part of the address can be up to four-characters long.

For Canadian users, the Delivery Point field has an alternate use (see below):

Settings for Canada

If your company is located in Canada (and assigned to the Canada regional parameter), you can use the Delivery Point field to add a country notation to document addresses. If the Delivery Point entry is US, USA, or CAN, the application prints these codes as part of the address on documents.